An association, governed by the French law of July 1, 1901 and the French decree of August 16, 1901, is instituted between the undersigned and any individuals or legal entities adhering to the present statutes.
The association shall be called : "PostgreSQL Europe".
The association has as its objectives the promotion, the support for deployment and the development of the open-source software PostgreSQL and its derivatives (and related projects) in Europe.
The registered office of the association is in Paris, France.
This registered office can be transferred by simple decision of the Board of Directors.
The duration of the association is unlimited.
The association is composed of:
Any individual resident in Europe can be an active member of the association, provided he/she pays the recurring membership fee. The Board of Directors may restrict an individual from being a member, or allow a non-European resident to become one at their discretion.
Honorary members are those who have rendered services to the association. They are appointed by decision of the Board of Directors, to be validated by the following General Assembly.
Membership is lost by
The supreme body of the association is the General Assembly of the active members, which meets in ordinary session once a year. Furthermore the General Assembly meets as often as necessary in extraordinary session when convened by the President of the association, at the request of the majority of the Board of Directors, or at the request of at least 25% of active members.
The General Assembly can be arranged, as chosen by the Board of Directors, either in the form of a gathering of people or in the form of a remote meeting.
The General Assembly will vote on issues using an electronic system over the internet. Each active member has one vote, and there is no tiering or exclusion.
The activities report and the financial report, as well as any information relating to the agenda will be sent to members by email or otherwise at least 7 days before the meeting.
Any member of the association may place an item on the agenda; any item for the agenda must be received by the Secretary no later than 8 days before the meeting. The General Assembly deliberates on all the items on the agenda as amended.
The decisions of the General Assembly shall be taken by a majority of active members participating. In the event of a tie, the sitting President shall have a deciding vote.
For the General Assembly to be validly constituted a quorum of 15% of the total number of members must be present or represented. If the General Assembly is expected to deliberate on the continued existence of the association, the quorum must be 50%. In the absence of a quorum, a new General Assembly will be held after at least 7 days and within 30 days, and it will then deliberate without quorum.
The General Assembly elects the Board of Directors.
The Board of Directors ensures that the decisions taken by the General Assembly are executed.
The association is managed by its Board of Directors, composed of 5 members, elected by the General Assembly from among the active members. In the event that the number of Directors falls below that number, the Board must co-opt a replacement member without undue delay.
Members of the Board of Directors are elected for 3 years. Retiring directors are eligible for re-election.
In the event of a vacancy, the Board of Directors provides for temporary replacement of its members by cooption. Cooptions have to be ratified by the next General Assembly to become permanent. A coopted member's mandate comes to an end at the end of the mandate of the member he/she replaces.
The number of Directors employed by a single company or different companies with the same ultimate ownership or under the same ultimate control must be less than 50% of the total number of Board Members. In the event that a Director steps down causing this rule to be breached, a replacement Director must be co-opted without undue delay. In the event that a Director accepts a new position with a company causing this rule to be breached, he or she must step down and a replacement co-opted without undue delay. In the event that the appointment of a Director following a Board election would cause this rule to be breached, the first runner-up who would not cause the rule to be breached must be appointed instead. No binding contracts, agreements, or payments over 10,000€ (except where previously contractually agreed) may be approved whilst in breach of this rule.
The decisions of the Board of Directors shall be taken by a simple majority of present or represented members. In the event of a tie for any action, the President shall have a deciding vote.
The Board of Directors must approve any contract signed between the association and individuals or legal entities.
Any member of the Board of Directors can be removed at any time by the General Assembly, meeting in ordinary or extraordinary session. A member of the Board of Directors can be removed by the Board after three unexplained absences from meetings of the Board of Directors.
Any members of the association, or any non-members, may attend meetings of the Board of Directors at the Board's request, if the Board of Directors considers their presence is required. These persons have only an advisory capacity, and therefore do not participate in the voting.
The Executive Committee is responsible for the management and administration of the association.
The Board of Directors elects from among its members an Executive Committee composed of :
Optionally complemented by:
The members of the Executive Committee are elected for a term of one year, renewable.
The outgoing Executive Committee continues to carry out its duties until the election of a new Executive Committee.
At any time the Board of Directors can be called by any of its members to hold an election of a new Executive Committee.
The decisions of the Executive Committee are made by a simple majority. In the event of a tie for any action, the President shall have a deciding vote.
In the event of a vacancy on the Executive Committee, for whatever reason, the outgoing member shall be replaced at the next meeting of the Board of Directors. The end of the replacement's mandate shall be the same as that of the outgoing member.
The President shall manage the association, and call and preside over the General Assemblies. The President directs and also calls meetings of the Board of Directors and Executive Committee.
Only the President and the Treasurer have the power to sign any document committing the association. They may grant partial delegations of authority to any member of the Executive Committee or any other person, to empower them to sign documents and manage the accounts of the association.
The president and the treasurer represent the association in all acts of civil life, and are vested with the necessary powers. They conclude any agreement with individuals or legal persons, provided that they have the authorization of the Board of Directors. In this capacity, they sign contracts on behalf of the association. The president and the treasurer are entitled to conduct any dealings with any public body, particularly in tax matters, and to open any bank or post office account. They act in legal matters on behalf of the association, with the permission of the Executive Committee, whether to make claims on behalf of the association or to defend it.
In case of absence or illness, the President is replaced by the Treasurer, or failing him/her, one of the other members of the Executive Committee.
The Treasurer is responsible for keeping the association's accounts under his own control. He/She collects revenues and makes payments, subject to authorization by the President. He/She presents an annual statement of accounts to the General Assembly. In his/her absence, the treasurer is replaced by another member of the Board of Directors appointed by the President.
The Secretary is responsible in particular for keeping the minutes of the Board of Directors meetings and to keep the register required by law. In his/her absence, he/she is replaced by a member of the Board of Directors appointed by the President.
Members of the association shall not receive any compensation for performing their duties. However they can obtain the payment of expenses incurred on behalf of the association, provided these expenses are justified and approved by the Executive Committee
The resources of the association come from membership contributions, donations, grants, participation of associate members, as well as potential products of its activity.
Members of the association may refer to their membership in the association, provided that they respect the association's aims and ethics.
Any act or service to be performed for the benefit of third parties on behalf of the association by one of its members must be authorized by the President. If an act or service on behalf of the association is paid, any monies received must be paid to the Treasurer, who is the sole person authorised to receive money for the association.
The remuneration of services performed on behalf of the association must be authorised by the president, or any person authorized by him.
No modification of or addition to these statutes shall be made except by a majority of not less than 2/3 of members voting at a meeting of the General Assembly of the association
The dissolution of the association may be pronounced only by an extraordinary General Assembly, called specifically for this purpose.
To do this, a majority of 2/3 of the voters must be obtained. One or more liquidators will be appointed by the General Assembly, who will give the assets of the Association to one or more non-profit organizations pursuing similar goals.
Paris, France, december 6th, 2023.